WAYNE TOWNSHIP MEETING
December 18, 2017
The Wayne Township Board of Supervisors held a meeting on December 18, 2017 at 7:00 p.m. at the Wayne Township Municipal Building, with David W. Calhoun, James B. Maguire and Katharine M. Dershem present.
Those also in attendance: Robin Condo, Rod Stabley, Russell Johnson, Bob Johnson, Rob Bowmaster, Steve Leitch, Rick Gardner, Brad Rote, Marci Orndorf of the Wayne Township Landfill, Carolyn Hanna, Matt Maguire, Peggy Fanning, John Segursky, P.E. of Uni-Tec, Zoning Officer Rodney Shemory and Paul D. Welch, Jr., Esquire
Robin Condo – Winter Maintenance of Sidewalks
Resident Robin Condo questioned why the snow was not cleaned off of the sidewalks in a timely manner after the last snow storm.
Chairman Calhoun explained that he was out of town on vacation and one of the township employees was off work for health reasons during the last storm.
Supervisor Maguire stated that the sidewalks were signs posted that indicated they will be cleared of snow time permitting and that plowing the roads takes priority over the sidewalks.
Steve Leitch – Wayne Township Volunteer Fire Company Donation
Steve Leitch, Vice President of the Wayne Township Volunteer Fire Company, questioned the language of prior Host Municipal Fee Agreements and the language in the current agreement, stating that in 2002 the agreement states states that $1.00 per ton goes to township and $.25 per ton is to go to the fire company, the 2013 agreement includes the same language but the latest agreement does not include the language pertaining to the $.25/ton that is designated for the fire company.
Rick Gardner questioned why the Supervisors are no longer donating money to the fire company from the Township’s General Fund.
Marci Orndorf of the Clinton County Solid Waste Authority explained that on the advice of the Solicitor for the Clinton County Solid Waste Authority, the terminology of the agreement was changed because technically the Authority cannot give money to the fire company and cannot designate funds for the benefit of the fire company. It has to be for the purpose listed under their Articles of Incorporation, so it had to be changed in order for the agreement to be legal.
Solicitor Welch explained that there were questions that came up with regard to what municipalities can and cannot do with the host municipality fee and the terms of the Host Fee Agreement the Authority cannot make the fee contingent on anything in particular and the fee must be given directly to the township.
Rob Bowmaster asked what the Supervisors were going to do with the additional $.25 per ton they receive under the Host Fee Agreement and what would happen to the monies the Township had already received that were for for the benefit of the fire company.
Supervisor Maguire said the $.25 per ton will be placed into the Township’s general fund account for the benefit of the Fire Company and that any time the fire company has come to the Supervisors with a request for assistance, the Supervisors have approved the request. He also pointed out that in the past the Township made truck payments directly to A-One on behalf of the fire company.
According to Supervisor Maguire, part of the problem was that audits were not being done by the fire company, so the Township paid to have the audits done and those audits showed there were funds missing. The Supervisors were questioned as to why the Township would give money to the fire company when money goes missing and there is no accountability by the fire company. At this point in time, the money is accounted for and goes through the Township’s audits and any time the fire company presents a request for money for training, repairs on the building or purchasing equipment, the Supervisors have approved the requests and in the future the Township will continue to support the fire company.
Rick Gardner agreed but said in the past the fire company received $25,000 towards the cost of its new truck and operating expenses and that money did not come from the host fee.
A discussion was held as to donations made by the Township out of its General Fund and whether the Fire Company should receive a donation from the General Fund or if it should only receive funds appropriated from the Host Fee.
Rob Bowmaster indicated that the roof on the fire hall will have to be replaced in the near future.
The Supervisors suggested that when an estimate is received for the new roof that it be presented to the Board of Supervisors with a request for financial assistance from the Township.
Secretary/Treasurer Macklem mentioned that the Supervisors have not received an audit report for the fire company for 2015 or 2016.
A discussion was held regarding the missing funds from the fire company and it was noted that the individuals were not prosecuted due to insufficient evidence.
It was noted that the Township pays approximately $10,000 from the Township’s General Fund annually for Worker’s Compensation coverage for the fire company; and currently there is approximately $141,000 available to the fire company from the $.25 host fee.
It was the consensus of the Board that they will consider requests from the Fire Company for financial assistance for specific projects on a case by case basis .
Board’s Approval of Meeting Minutes
Chairman Calhoun asked if there were any questions or comments on the minutes of the November 20, 2017 meeting, there being none, Supervisor Maguire made a motion to approve the minutes as presented; seconded by Supervisor Dershem, MCU.
Approval of Treasurer’s Report
Supervisor Maguire made a motion to approve the Treasurer’s Report as submitted; seconded by Supervisor Dershem, MCU.
Chief Winkleman was not present for the meeting.
Zoning Officer’s Report:
Zoning Officer Rod Shemory reported that no zoning permits were issued from November 20th to December 18, 2017; and he issued seventeen (17) business licenses.
Zoning Officer Shemory also reported a Notice of Violation was issued to Wayne Bowmaster for having junk within twenty (20) feet of the property lines and failure to install a fence around the junk yard.
Supervisor Dershem said in her opinion Mr. Bowmaster does not make a living from his junk yard in comparison to Tom Hoover’s junk yard who is actually making a living from his business, stating that any time the Township goes to Tom Hoover with a request he is cooperative and if Wayne Bowmaster is required to have a fence then the Township needs to follow through and take whatever action necessary to make sure the fence is installed.
Supervisor Maguire asked Zoning Officer Shemory what is being done with regard to the individual that is building within the flood plain.
Zoning Officer Shemory said the matter has been turned over to DEP.
Zoning Officer Shemory also reported he contacted First Quality about sound proofing the outside wall of the Warehouse Building #10 and was told that First Quality indicated it intends to keep the heater out of service.
Monthly Engineer’s Report:
John Segursky, P.E. reported that Uni-Tec has submitting the permit application to replace a 33” x 49” arch pipe that is collapsing on South Road and stated that there is also a 15” pipe crossing on Stabley Road that needs to be replaced.
Chairman Calhoun stated that the pipe on Stabley Road has been replaced.
Recreation Committee Report:
Members of the Recreation Committee were not present for the meeting.
Chairman Calhoun called an Executive Session to discuss legal matters with regard to the Shoemaker Road Reconstruction Project at 7:35 pm; the regular meeting was called back to order at 7:40 pm.
Chairman Calhoun reported that Charles Construction has been working on installing catch basins and will continue work on the project weather permitting.
Comprehensive Plan & Zoning Ordinance Update
The Board of Supervisors agreed to schedule a joint work session with members of the Planning Commission to work on the Comprehensive Plan and Zoning Ordinance Update on January 9, 2018 at 7:00 pm.
Supervisor Maguire made a motion to approve the 2018 Budget; seconded by Supervisor Calhoun, the motion was approved with Supervisors Calhoun and Maguire voting in favor of the motion and Supervisor Dershem abstaining.
Tax Levy Resolution 12.18.2017
Supervisor Maguire made a motion to adopt Tax Levy Resolution 12.18.2017 setting the real estate tax rate for 2018 at .00 mills; seconded by Supervisor Dershem, MCU.
Supervisor Maguire made a motion to schedule the Reorganization Meeting for January 2, 2018 at 7:00 pm with the January monthly meeting to immediately follow the Reorganization meeting; seconded by Supervisor Calhoun, MCU.
TruGreen Agreement for Vegetation Control
The Supervisors discussed the proposal from TruGreen to provide vegetation control in 2018 noting that the Supervisors asked Attorney Welch to review the agreement and he provided a letter with summarizing the terms of the agreement for the Board prior to the meeting.
Supervisor Maguire made a motion to approve the contract as submitted; seconded by Supervisor Dershem, MCU.
Jersey Shore State Bank Business Checking Account
The Board discussed closing the Business Checking Account at Jersey Shore State Bank because the Township is not receiving interest on funds in that account and opening an 18 month no penalty Certificate of Deposit and interest bearing Money Market Account with Jersey Shore State Bank. It was noted that the Township is required to have a bank account at Jersey Shore State Bank as a condition of the Line of Credit obtained from the bank for the Shoemaker Road Project.
Supervisor Dershem stated that the Supervisors received a copy of the ordinance adopted by Mill Hall Borough regulating cats which she would be happy to share with residents.
Supervisor Maguire also stated he obtained documents from the Manufactured Housing Association with regard to issues with cats which may also be given to residents. He said the SPCA’s spay/neuter program is not helping with the over population of cats because they spay and neuter the cats and then release them back into the area where they originated from.
FMP Change Order – Community Park Improvement Project
The Board discussed the email received from Karl Matz of FMP requesting approval of a change order for the Park Project to address a drainage issue. It was the consensus of the Board to table the request until additional cost information is provided to the Township.
Chairman Calhoun asked if there were any questions on the invoices, there being none, Supervisor Maguire made a motion to approve the invoices as submitted; seconded by Supervisor Dershem, MCU.
Robin Condo asked what the Board decided with regard to the invoice for the lights at the entrance of Linnippi Village which was questioned by Lorraine Shemory at the last meeting.
Chairman Calhoun indicated that the contractor has agreed to pay the PPL invoice for the entrance lights.
There being no further business, Supervisor Maguire made a motion to adjourn the meeting; seconded by Supervisor Dershem, MCU.
The meeting was adjourned at 7:50 pm
Darlene S. Macklem, Secretary