WAYNE TOWNSHIP MEETING
September 16, 2019
The Wayne Township Board of Supervisors held a meeting on September 16, 2019 at 7:00 p.m. at the Wayne Township Municipal Building, with James Maguire, David Calhoun and Brad Rote present.
Those also in attendance: Carolyn Hanna, Linda Calhoun, Carl Bathurst, Rod and Lori Shemory, Steve Simcox, Robin Condo, Mary Prince, Bill and Carol Goodman, Bob Johnson, Peg Johnson, Becky Raymond, Rick Scheesley, EMC, Peggy Fanning, Karis Kellander, Doris Fritz, Jane White, Terry Crawford, Zoning Enforcement Officer, Pine Creek Township Police Chief Dave Winkleman, John Segursky, P.E. of Uni-Tec, and Paul D. Welch, Jr., Esquire
Resident Mary Prince asked the Supervisors how a carport got added to her real estate tax notice when the permit was denied by the Township and also asked when the work on her driveway would be done.
Chairman Maguire indicated he did not know how the carport got included on her real estate taxes, and with regard to her driveway stated that Township Engineer John Segursky and Supervisor Calhoun looked at Mrs. Prince’s driveway and other areas along Shoemaker Road and will be discussed later in the meeting.
Approval of Meeting Minutes
Chairman Maguire asked if there were any questions or comments on the minutes of the August 19, 2019 monthly meeting; there being none, Supervisor Rote made a motion to approve the minutes as presented; seconded by Supervisor Calhoun, MCU.
Approval of Treasurer’s Report
Supervisor Rote made a motion to approve the Treasurer’s Report as submitted; seconded by Supervisor Calhoun, MCU.
Pine Creek Township Police Chief Dave Winkleman presented the police report for the month of August which included 107 incidents and officers working 61.5 hours during the month.
Zoning Officer’s Report
Zoning Officer Kibler reported issuing the following permits from August 19, 2019 to September 16, 2019:
Matt & Heidi Frank – swimming pool
William Gardner – roof over porch
Russell Johnson – application for Special Exception Hearing for a mini storage facility
Dave Calhoun – lean-to attached to existing garage
Monthly Engineer’s Report
Pine Loganton Road
Township Engineer John Segursky recommended that if the Supervisors wish to issue a permit to AM Logging for the Pine Loganton Road that the Board should follow the methodology provided by PennDOT for Bonding Roads and excess maintenance agreements, adding that the key is to have frequent inspections and an excess Maintenance Agreement in place.
Uni-Tec services would include meeting with a representative of the contractor and inspect the road at $400.00 per visit which includes travel, inspection, and a written daily report to summarize the findings to the Supervisors, stating there is no minimum number of visits and the cost can be included into the Excess Maintenance Agreement to be paid by the user.
John Segursky, P.E. also reported that he met on site with Supervisor Calhoun to become aware of the areas along Shoemaker Road that are having issues with water, adding that he will try to have another site visit during a significant storm event to witness the flow of water rather than trying to recommend a solution until the problem is witnessed could lead to the township spending money ineffectively in trying to solve the problems. Some preliminary hydrology calculations are being prepared to quantify some of the more likely and evident conditions.
John is also assisting the Township Secretary with obtaining as-built drawings and certificates of substantial completion to address issues with the contractor prior to the warranty period expiring.
Chairman Maguire stated that Tom Charles agreed to meet with Township officials to look at the road and requires 24 hour notice of the meeting.
Recreation Committee Report
Recreation Committee Member Doris Fritz reported that the Township received the permit from DEP for repairs to be made to the fishing pond at the Nature Park, adding that the work will be done in the spring under the supervision of DEP.
Bald Eagle Valley Rail Trail
County Planner Katie deSilva and Clinton County Commissioner Pete Smeltz provided an update to the Board of Supervisors on the Bald Eagle Valley Rail Trail stating that the trail is being used heavily and the County has hired Rick Bowman to repair the damage to the trail caused by heavy rains this summer noting that the trail will be closed during daytime hours while the work is being done.
Commissioner Smeltz indicated that the County wants to be sure that the Township Supervisors have all the information on Phase 3 of the Rail Trail and to have a public discussion on the various options for the location of the rail trail, adding that County officials are willing to attend additional work sessions or township meetings as needed. He provided several options for the location of the trail in the Township, one of which would be to have the trail cross the Youngdale Road and then come through the baseball park to Linnwood Drive then to traverse or travel along McKinney Road; another option is to run the trail parallel to the road connecting it to the existing trail at Spook Hollow or a shared use roadway would be permitted because it is considered a low volume road.
County Planner Katie deSilva asked if they had any questions as to the information provided to them from Steve Gibson, P.E. of McTish Kunkle.
Supervisor Rote questioned the cost of each of the three options for the location of the rail/trail Steve Gibson, P.E. provided to the Board of Supervisors.
Katie deSilva stated she would provide cost information to the Board for each option and noted that the “Share the Road” option is the least expensive; widening the shoulder and placing DSA on one side of the road would be a little more expensive but the third option of widening and paving along the side of the road creating a bicycle lane would be the most expensive option.
She said one of the issues with putting a surface along the shoulder of the road is it may be an issue when plowing snow in the winter, adding that with paving some utility poles may have to be moved.
Clinton County is applying for a grant that would cover the costs to extend the Rail Trail through Wayne Township.
Resident Linda Calhoun asked how the County could ask the Board to approve the construction of the Rail Trail if the grant is not yet approved because the cost would fall to Wayne Township if the grant does not get approved.
Katie deSilva emphasized that there would be no construction costs to the Township for the rail trail.
Commissioner Smeltz explained that the rail/trail has been built with funds from grants, Act 13 Recreational funds and County funds and the extent to which any municipality wants to participate is clearly up to them. He also clarified that the County is not seeking approval from the Supervisors tonight and said that Wayne Township has already invested money into the rail/trail project by constructing the trail in Spook Hollow and stated he believes this is a partnership between the County and the Township and it is up to the Township as to how much they want to be involved.
Chairman Maguire stated that one of the questions being asked is if the rail trail goes across the intersection of the State Road and McKinney Road through the ball park whether individuals will stay on the trail or cut across onto private property and then back onto McKinney Road.
He also questioned whether the right of way that will be used when the wells are drilled by the City for a water supply while repairs are made to the dam could be used for the rail/trail.
Katie deSilva stated that she spoke with City Engineer Greg Wilson about the possibility of using that right of way for the rail/trail and he agreed to meet with the Engineer working on the City’s project about the possibility of using the right of way and Ms. deSilva agreed to follow up with the City.
A discussion was held about the three options for the location of the rail/trail and the ability of constructing the trail within the Township right of way on McKinney Road and the ramp for the railroad bridge crossing the river and additional meetings to be held between the County and the Township.
AM Logging Road Bonding – Pine Loganton Road
Chairman Maguire reported that Township Engineer John Segursky has agreed to provide inspection services for the road bond for the Pine/Loganton Road and in speaking with a representative of AM Logging the question came up about the weight limit study for the Pine/Loganton Road. Chairman Maguire indicated that he will hand deliver that weight limit study to AM Logging and the Board will work with Solicitor Welch on the Excess Road Maintenance Agreement.
Attorney Welch said he received a letter from the attorney for AM Logging requesting a copy of the weight limit study for the Pine Loganton Road and he will notify him that Chairman Maguire will be hand delivering that study to AM Logging.
John Segursky, P.E. said the costs for the Bond and the Excess Maintenance Agreement should include a provision that AM Logging pay for Uni-Tec’s services and a provision included in the agreement as to how quickly repairs are to be made.
Attorney Welch said he confirmed with Supervisor Calhoun that there is no other reasonable route for AM Logging to use and since that is the case, the Township must allow them to utilize the road as long as they bond the road.
A discussion was held regarding the State’s bonding requirements which are $12,500 per mile which is inadequate and it was suggested that residents speak with State Representative Stephanie Borowicz to change bonding requirements.
Chairman Maguire added that in addition to having John Segursky inspect the road, the PennDot Municipal Services Representative will also be inspecting the road.
A discussion was held regarding the engineering/traffic study prepared by Stahl Shaffer Engineering four years ago for Crawford Township and the high volume of traffic traveling the road during peak traffic periods.
Fritz Road Repair
The Board received the following two estimates for the repairs to Fritz Road, one from FMP in the amount of $9,200; and the other from Charles Construction which provided an estimate on two different repair options, one estimate is in the amount of $14,832.00 and the estimate for the second option is $16,650.00.
A discussion was held regarding the repair of Fritz Road and Chairman Maguire explained that one of the issues is the pipe does not have enough cover on it that was why Charles Construction included two options in their quote so that they could use other pipe that would support the road. It was also noted that DEP permits are not required for the repairs.
Supervisor Rote made a motion to accept the lowest quote from FMP in the amount of $9,200.00; seconded by Supervisor Calhoun, MCU.
Catch Basin Replacements
The Board discussed the catch basin replacements and indicated that JTS previously provided the lowest quote but only completed two culverts and there are several culverts that need replaced before winter.
Linda Calhoun questioned why JTS is no longer willing to work for the township and was told the contractor is too busy and the other involved a personnel issue.
Supervisor Calhoun made a motion to have Charles Construction replace the catch basins; seconded by Supervisor Rote, MCU.
Certificate of Deposit
Resident Linda Calhoun questioned where the funds from the matured CD were invested that was discussed at the last meeting.
Secretary/Treasurer Darlene Macklem stated that the funds were invested in a 31 month Certificate of Deposit with Jersey Shore State Bank with an interest rate of 2.3%.
Linda Calhoun also asked if the Board made a decision as to a memorial for Don White.
The Board indicated that they are still working on a memorial for Don White and noted that the tree has been planted and Township Employee Arnold Coleman is looking into obtaining a marker from Addie’s for the tree similar to the one at the Nature Park and the Board will be working closely with Jane White and Doris Fritz on a memorial for Don.
Robin Condo said that considering how involved Don was with the ball field project she thought the Board might want to consider placing some type of memorial at the ball field complex.
Supervisor Calhoun stated that a memorial plaque has been placed on the concession stand and there will be a marker placed at the tree purchased by Terry and Robin Condo in Don’s memory and something will be placed on the fence next year.
Linda Roller – History of Wayne Township
Doris said the book on the history of Wayne Township is ready to go to the printers and provided pricing information to the Supervisors with options for a large soft cover book or a hardcover book. She requested approval to have 250 copies printed citing that the books will be placed in various locations and will be available for purchase at the 200 year celebration planned for next year.
Linda Roller said there is a per unit price break if the Township would have 250 copies printed adding that the large soft cover book but is a heavier thicker paper with good photo resolution and at 250 copies the discount is approximately $1.40 per book. She also recommended that the 250 copies be numbered as limited editions and to have Lou Bernard sign them and recommended the books be priced between $25 and $30 each.
Supervisor Rote made a motion to approve printing 250 soft cover books for a cost of $2,396.00; seconded by Supervisor Calhoun, MCU.
Linda Roller plans to speak to the printer within the next week and hopes to have the printed books by the end of October.
Trunk-N-Treat Halloween Walk
The Supervisors discussed the request from the Recreation Committee for a $250 donation for the Trunk-N-Treat Halloween Walk to be held at the Nature Park.
Supervisor Calhoun made a motion to approve the $250 donation to the Recreation Committee; seconded by Supervisor Rote, MCU.
Hoy Inspection Service, LLC
Chairman Maguire explained that Roger Hoy of Hoy Inspection Service has been providing residential inspection services within the township and has submitted a service contract between the Township and Hoy Inspection Service. According to Chairman Maguire, Roger Hoy must have a signed contract for insurance purposes as a contractor for the township, and noted that residential inspections performed by Hoy Inspection Service are a cost savings to residents and noted that Williams Inspections has been doing the commercial inspections which must comply with the Department of Labor & Industry requirements.
Chairman Maguire then questioned Paragraph 11 of the contract which states, “All work shall comply with the International Code Council 2015 International Building Code Book,” stating the Township itself has not adopted the International Municipal Code and asked Solicitor Welch if the Uniform Construction Code, Act 45, included provisions from the International Municipal Building Code.
Solicitor Welch suggested that the Supervisors contact Dan Vilello of DCED to see what provisions of the IMBC are included in the Uniform Construction Code versus paying him to do the research.
Chairman Maguire said he already spoke with Dan Vilello and James Williams and there is confusion due to the number of changes made to the Uniform Construction Code.
It was the consensus of the Board that Solicitor Welch research the provisions of the UCC Code and to contact Roger Hoy after his review of the contract.
Supervisor Rote made a motion to sign the contract with Hoy Inspection Service after the contract is reviewed and approved by Solicitor Welch; seconded by Supervisor Calhoun, MCU.
Chairman Maguire asked if there were any questions on the invoices.
Resident Linda Calhoun asked if Gary Wolfe had been paid the $300 for the invoice submitted last month.
Supervisor Calhoun explained that the payment was made to Gary Wolfe and came out of the money paid to JTS stating Jason Smith submitted the bill for the work to the Township and he did not finish the work so he agreed to have the money deducted out for Gary Wolfe.
Peg Johnson asked if that had anything to do with why JTS quit working for the Township.
Supervisor Calhoun said JTS was paid for the work he did which included putting in the storm drains, excavating and backfill and Gary Wolfe was paid for finishing up the project by planting grass seed and covering it with straw.
Lori Shemory questioned why Gary Wolfe was being paid to do work on his granddaughter’s property.
A discussion was held and it was stated that the project was under contract with JTS who did not complete the job and Gary Wolfe was a subcontractor who completed the work and was paid out of the contractor‘s funds
Supervisor Calhoun made a motion to adjourn the meeting; seconded by Supervisor Rote, MCU.
The meeting was adjourned at 8:10 p.m.
Darlene S. Macklem, Secretary