WAYNE TOWNSHIP MEETING
MAY 15, 2017
The Wayne Township Board of Supervisors held a meeting on May 15, 2017 at 7:00 p.m. at the Wayne Township Municipal Building, with David W. Calhoun, James B. Maguire and Katharine M. Dershem present.
Those also in attendance: Robin Condo, Steve Simcox, John & Cindy Noltee, Linda Calhoun, Carl Bathurst, Police Chief Dave Winkleman, Rod Stabley, Malcolm Stabley, Matt Maguire, Bobby Maguire, Don White, Doris Fritz, Tim Eggler, Gale Hall and John Raymond of UGI, Ardell Gardner, Rick Gardner, Wade Swinehart, Rob Bowmaster, Marci Orndorf of the Wayne Township Landfill, Carolyn Hanna, Peg Johnson, Zoning Officer Rodney Shemory and Paul D. Welch, Jr., Esquire
Bob Maguire asked to clarify his statement made during the April 17, 2017 meeting with regard to the Comprehensive Plan and Zoning Ordinance update and stated that he was not implying that the members of the Planning Commission or Supervisors were not doing a good job, he just wants to be sure there is public input and that the updated Comprehensive Plan follows the Clinton County Plan.
Mae Johnson asked about the status of the Shoemaker Road Project.
Supervisor Maguire stated that the project is still moving forward and it is the matter of getting the grant agreement signed by representatives in Harrisburg and he has contacted Representative Mike Hanna requesting assistance with getting the agreement signed.
Solicitor Welch suggested that township residents also contact Representatives Hanna and Scarnetti’s Office to ensure the agreement gets signed in a timely manner.
Mrs. Johnson requested the potholes on Shoemaker Road be filled in.
Chairman Calhoun said the Township will take care of the potholes on Shoemaker Road.
Board’s Approval of Meeting Minutes
Chairman Calhoun asked if there were any questions or comments on the minutes of the April 17, 2017, meeting, there being none, Supervisor Maguire made a motion to approve the minutes as presented; seconded by Supervisor Dershem, MCU.
Approval of Treasurer’s Report
Supervisor Maguire made a motion to approve the Treasurer’s Report as submitted; seconded by Supervisor Dershem, MCU.
Chief Winkleman provided a written report to the Supervisors for the month of April reporting that Pine Creek Township Police Officers worked 64.5 hours during the month and there were 80 incidents during the month.
Chief Winkleman reported that there have been a number of syringes showing up along Reservoir Road and if residents see them they should contact the police department and they will pick them up and suggested that residents do not pick them up on their own. He said syringes are showing up throughout the area and not just in Wayne Township.
Zoning Officer’s Report:
Zoning Officer Rod Shemory reported the following Land Use Permits were issues between April 17th and May 15, 2017:
Phillis Riede Road Occupancy Permit
Mae Johnson 30 x 24 Utility Shed
Jeff Raymond 10 x 12 Addition
Carson V. Brown, II DDS 838 sq. ft. addition
James Watkins 16 x 12 Utility Shed
Janet Rock 28 x 20 Garage
Rick Macklem 12 x 10 Utility Shed
Zoning Officer Shemory reported that he spoke with Bob Walters from First Quality about the humming noise from the New Tech Building. Mr. Walters indicated that First Quality will be installing a sound wall for noise.
Monthly Engineer’s Report:
John Segursky, P.E. had nothing new to report.
The Board of Supervisors asked Mr. Segursky to prepare plans to replace culverts in Linnippi Village and if possible present them during the June meeting.
The Supervisors also requested that John continue to follow up on the Multimodal Grant.
Recreation Committee Report:
Recreation Committee Member Doris Fritz requested the Supervisors approve the contract with Linda Roller to publish the book on the history of Wayne Township.
Supervisor Maguire made a motion to approve signing the contract to publish the book on the history of Wayne Township from Linda Roller as submitted; seconded by Supervisor Dershem, MCU.
Doris reported that the Community Yard Sale will be held August 5th and the Linnippi Village Yard Sale will be held on June 16th and 17th.
Uni-Tec Inspection Fee Proposal for the Shoemaker Road Project
The Board of Supervisors tabled the proposal from Uni-Tec to provide inspection services to the Township for the Shoemaker Road Project.
Storm Drain Replacement/Road Maintenance
Chairman Calhoun reported the Township will be doing maintenance work on the Pine Mountain/Loganton Road this year in addition to replacing culverts.
Wayne Township Fire Company Annual Donation
Rob Bowmaster of the Wayne Township Fire Company requested disbursement of the 2017 Donation in the amount of $25,000 from the Township’s general fund.
A discussion was held regarding the amount donated annually to the fire company from the Township’s general fund and the $.25/per ton host fee from the Landfill held in the Township’s accounts for the benefit of the fire company.
It was the consensus of the Board of Supervisors that the Township is unable to donate $25,000 from the general fund due to financial commitments to other projects but would disburse the requested amount from the host fee funds.
Rob Bowmaster indicated he would relay that information to members of the Fire Company to vote on.
Supervisor Dershem made a motion to approve disbursement of $25,000 from the host fee funds due the fire company upon receipt of a written request from the fire company; seconded by Supervisor Maguire, MCU.
It was noted that a new proposal has been submitted by Big Woods Land Company with regard to amending the Zoning Map to change a portion of Big Woods Land Company property located along Reservoir Road from Residential to Open Recreation and a new hearing has been scheduled for June 19, 2017.
Tire Collection Event
Chairman Calhoun announced the Landfill will be holding their annual residential tire collection event on May 19th and 20th at the Recycling Center and residents are allowed to drop off a maximum of 12 car tires.
Comcast Cable Franchise Agreement
The Board discussed the renewal of the Comcast Cable Franchise Agreement and whether or not to collect a franchise fee as part of the agreement between the Township and Comcast.
The franchise agreement is up for renewal in July, 2017, the agreement is for 10 years and the Township may collect a franchise fee of up to five (5%) percent on TV cable service fees noting that the fee would be added to residents’ monthly cable bill.
The Supervisors tabled further discussion of the Comcast Cable franchise agreement to the June meeting.
Pennsylvania Free Enterprise Week Scholarship
The Supervisors discussed the request from the Foundation for Free Enterprise Education to donate $575 for a scholarship for one student to attend Pennsylvania Free Enterprise Week. Supervisor Dershem said she would not agree to the donation unless the scholarship would be awarded to a student residing within the Township.
Supervisor Maguire made a motion to approve a donation of $575 for one student scholarship to Pennsylvania Free Enterprise Week; seconded by Supervisor Calhoun, the motion passed with Supervisors Maguire and Calhoun voting in favor of the motion and Supervisor Dershem voting against the motion.
UGI Utilities – Gas Line Extension Project Along Shoemaker Road
John Raymond of UGI Utilities gave an update on extending the gas line to residents along Shoemaker Road in conjunction with the Township’s road reconstruction project.
Mr. Raymond indicated that letters were first sent out to residents living along Shoemaker Road in February 2015 to determine if there was enough interest to extend the natural gas line and discussions began between UGI and the Township regarding extending te gas line in conjunction with the Shoemaker Road Reconstruction Project.
There were four meetings held to discuss extending the gas line, three during township meetings and at a special meeting held at the fire hall wherein UGI agreed to install facilities along Shoemaker Road in conjunction with the Shoemaker Road Project.
When UGI met with Township officials in the Spring of 2016 they went over the power point presentation and it was explained to the Supervisors as to what UGI’s plans were and the Supervisors requested trench specs for the EBO (excavation by others) process.
Mr. Raymond then met with the Supervisors and gave them copies of Power Point presentation that included the trench specs for the natural gas line, after UGI had determined the project would be cost effective because 14 people signed up for natural gas service and at that point those customers signed agreement letters with UGI.
Mr. Raymond indicated that at all times it was made clear to the Township that the project was contingent on the Township providing EBO (excavation by others) and UGI would put the line in, do the fusion of the plastic and the tie-ins and would be responsible for service laterals to individuals.
At a meeting in January 2017 with the Township it was determined at that time that EBO (excavation by others) would no longer be provided by the Township and at that point UGI went back to recalculate the estimate to extend the gas line with UGI providing contract crew labor for the entire project which completely changed the whole complexity of the project and added an additional $88,000 – $98,000 to the cost of the project. At that time, UGI determined that even though originally it would have been able to offer gas service to 14 individuals, it would no longer be cost effective to do so without the Township providing EBO, as the project would be cost prohibitive, therefore, the gas line would not be extended.
Mr. Raymond said UGI reached out to customers to make them aware of the situation stating that it was no one’s fault but the parameters of project changed and UGI wanted to let customers know what was happening.
Since 2015 it was Mr. Raymond’s understanding that the Township would provide EBO, and have notified customers that if EBO is not provided UGI cannot extend the gas line at this time, adding that if the Township would be able to provide the trenching UGI would provide the screenings to pad the trench.
Mr. Raymond explained that UGI is regulated utility which means any type of financial decision made affects customers and if the cost of a project is not covered it cannot be done and after the road is in place the gas line will not be extended, adding that Wayne Township has worked with UGI on several other projects and there is no animosity toward the Township by UGI.
Mr. Raymond provided copies of all previous documentation given out to the Supervisors during prior meetings with regard to extending the gas line which included the power point presentation made during the special meeting held with residents at the Wayne Township Fire Hall in March, 2016.
A discussion was held and it was agreed that there was a miscommunication between UGI and the Township with regard to the trenching for the gas line.
Solicitor Welch indicated since the trenching is not part of the contract with Charles Construction the Township cannot do change order without having PennDot sign off on it due to the fact that the plans approved for the Multimodal Grant did not include trenching for the gas line.
A discussion was held and the Supervisors agreed that it would be worthwhile to try to salvage the gas line extension project at no cost to the township if possible and the township only needs to provide a 42” deep trench in order for UGI to proceed with the project.
John Raymond suggested that should the project not get completed this year it may be possible to extend the gas line through the Get Gas Project, a state level program to get gas to more individuals throughout the Commonwealth.
John also introduced Gail Hall of PGE as the new UGI Utilities contact for the Township.
Gail Hall of UGI Utilities explained that if the gas line is extended along Shoemaker Road with the Township providing EBO there would be no cost to those 14 new customers to get gas but under the Get Gas Program those 14 customers would have to pay $21.75 for 10 years or pay an upfront fee of $1,541.81 in order to get gas service.
Supervisor Maguire made a motion to approve the invoices as submitted; seconded by Supervisor Dershem, MCU.
Supervisor Maguire pointed out that the current rate of expenditures exceeds the income, the Township will have to begin to look at ways to increase the Township’s income.
There being no further business, Supervisor Maguire made a motion to adjourn the meeting; seconded by Supervisor Dershem, MCU, and the meeting was adjourned at 8:50 pm.
Darlene S. Macklem, Secretary